APV report and next steps
📍 On March 24th and 25th, Mosaica hosted the Advanced Preparatory Visit (APV) in Rome for the Erasmus+ project Conscious Bodies: E-ntimacy.
Representatives from six partner organizations:
- Club for Piraeus and Islands (🇬🇷 Greece)
- Pangaea Youth Network (🇩🇰 Denmark)
- Uno (🇪🇸 Spain)
- Caminho Coop (🇵🇹 Portugal)
- Kultur und Art (🇩🇪 Germany)
- Mosaica APS (🇮🇹 Italy)
gathered for two days of structured discussions, project planning, and collaborative decision-making. The APV was essential in refining project details, strengthening partnerships, and ensuring that all organizations were aligned before the implementation phase.
🔍 Key highlights and conclusions
✅ Purpose fulfilled
The APV successfully achieved its intended objectives. We:
🔵 Reviewed the project’s progress
🔵 Identified pending tasks
🔵 Gathered valuable insights through evaluation and feedback
The structured sessions helped all partners align expectations and solidify a shared vision for the next steps.
🎯 Expectations and goals defined
By setting clear expectations and goals, we laid a strong foundation for the upcoming implementation. This ensures that activities will be:
🟣 Well-organized
🟣 Impactful for participants and communities
📚 Review of objectives, methodologies, and learning outcomes
A full review took place covering:
🔵 Project objectives
🔵 Non-formal education methodologies
🔵 Expected learning outcomes
Partner feedback helped fine-tune the approach for an optimal participant experience.
🗓️ Schedule refinement
While the day-by-day schedule was reviewed:
🟣 Some refinements are still pending
🟣 The facilitator will incorporate suggested changes
🟣 Partners will be updated before implementation
Additional input is welcome before finalization.
🔄 Follow-Up activities
Each partner will organize local follow-up activities including:
🔵 Dissemination events
🔵 Community engagement initiatives
🔵 Social media outreach
📌 Responsibilities include:
🟣 Organizing local/online activities
🟣 Engaging target groups
🟣 Sustaining project impact
🟣 Social/web promotion
🟣 Communication & reporting
🧭 Preparation for implementation
Each team will:
🔵 Conduct local research on project themes
🔵 Review the infopack thoroughly
🔵 Develop ideas for follow-up and social media
This groundwork ensures a successful implementation phase.
🤝 Support and collaboration
Partners are encouraged to contribute beyond assigned roles.
🟣 Extra support and initiative from team members are highly valued.
📢 Reporting and communication
To stay aligned, we’ll maintain structured communication via:
🔵 Bi-weekly meetings (starting June)
🔵 Email as the main channel
🔵 WhatsApp for quick updates
🔵 Zoom for deep discussions
🔵 Photo/video documentation (mandatory)
🔵 One article per event
🔵 Post-event evaluations
📝 Participant registration and support
🔵 Mandatory registration form coming soon
🔵 Focus on:
🟣 Participants with specific needs
🟣 First-time travelers
🟣 Erasmus+ newcomers
🔵 Support for topic research and emotional reflection will also be provided.
🧩 Visual identity and social media engagement
All partners received branding guidelines. Social media remains vital:
🔵 Share regular content
🔵 Interact with partner posts (likes/comments/shares)
👥 Participant profile and expectations
🟣 Youth leaders now included in the profile
🟣 Clear expectations for engagement and contributions
💶 Reimbursement process
🔵 Reimbursements via Jotform (single submission)
🔵 Mosaica → Partner Organizations → Participants
📁 Google drive for project resources
🔵 A shared Drive contains all project materials
🔵 Mosaica has uploaded APV photo/video content
🚀 Next steps
🔵 Finalize participant selection
🔵 Purchase tickets (Deadline: April 15) – Ticket approval required beforehand
🔵 Add participants to WhatsApp group
🔵 Begin project topic research
🔵 Implementation Phase: May 23 – June 1
🔵 Organize follow-up events
💜 This APV was a crucial milestone for Conscious Bodies: E-ntimacy.
🌟 A heartfelt thank you to all partners for your passion, input, and dedication.
We look forward to an inspiring and successful implementation phase together!
🌍 Our Project Partners: A Strong International Network
Our project is made possible through the collaboration of six dedicated organizations across Europe, each bringing valuable expertise in youth work, education, and digital safety. Together, we are committed to equipping youth workers with the knowledge and tools to guide young people in navigating online intimacy challenges.
🔹 🇮🇹 Mosaica APS – Rome, Italy
👉 A dynamic organization committed to non-formal education, youth empowerment, and digital literacy.
🔹 🇵🇹 Caminho, CRL – Guimarães, Portugal
👉 Dedicated to social inclusion, education, and non-formal learning methodologies.
🔹 🇩🇪 Kultur & Art Initiative e.V. – Detmold, Germany
👉 A creative hub promoting arts, culture, and youth development through international projects.
🔹 🇪🇸 Asociación Uno Valencia, Spain
👉 Experts in socio-emotional development, fostering international cooperation and youth empowerment.
🔹 🇬🇷 Omilos gia tin UNESCO Pireos & Nisou – Nikea, Greece
👉 A key player in cultural and educational initiatives, promoting youth participation and inclusion.
🔹 🇩🇰 Pangaea Youth Network – Horsens, Denmark
👉 A youth-led network focusing on social innovation, leadership, and community engagement.
🌟 Together, we are shaping a future where young people can build safer, healthier, and more respectful relationships in the digital world. 🌟
apsmosaica.com 